This report, from IRIS Accountancy Practice Solutions and Invu,
discusses how a document management system (DMS) can help accountancy practices by streamlining business processes,
shrinking operating costs, improving customer service and
creating a more efficient and profitable business.

All accountants are challenged by the non-stop avalanche of documents and paperwork that pours in and out of their business every day. Correspondence, emails, reports and files create an enormous administrative burden in terms of filing, duplication and document retrieval. Even if you are already using a centralised server, documents are often misfiled, not filed at all, or lost, whilst retrieval can be slow and frustrating.

A document management system can solve all of these problems by turning paper documents and files into electronic data which can be indexed, filed, stored securely and retrieved quickly, cheaply, and efficiently. A document management system centralises all your paperwork, reduces the amount of time your practice spends on administration, creates a document audit trail, gives you instant and accurate customer information, and is environmentally friendly.

While document management systems have been on the market for a number of years many were out of reach due to cost. But prices have now come down to such a level that a sophisticated, easy to use system can cost as little as £1 per user per day to run. This means
that document management is now within the reach of sole practitioners and the smallest of firms, while larger practices will find that a comprehensive system costs less than a filing clerk - and is more efficient.

Modern document management systems look and behave just like any other Windows application and are so simple to use that little or no training is required. New users can be up and running within a matter of minutes. Moreover, systems such as that from Invu, seamlessly integrate with your existing practice management and compliance software making your business processes even more efficient.

But is document management for you? Will it bring you dramatic business benefits that show up in your bottom line? And exactly how easy is it to install and use?

This report has been compiled to guide you through the decision making process. It details seven key questions any accountancy practice must consider before purchasing a solution
and how to identify the best available option for your business. It also contains a valuable
case study and testimonials from accountancy practices already reaping business benefits
by using a document management system from Invu.

Continue reading the Document Management Solution whitepaper